Preparation and holding of meetings of the boards of consumer goods and potrebsoyuza
Meetings of the Board of consumer societies and potrebsoyuza are carried out routinely at least once per month. Schedule of Board meetings is drawn up for each quarter in the following form.
As you can see, the plan of meetings of the Board are largely identical with the earlier plan to hold business meetings. Pay attention only to such things. As a General rule, meetings of the Board may be thematic, that is devoted to the consideration of any one question, and multifaceted, which examines several issues in the economic and social activities of the consumer society (consumer Union).
On — Board.These questions are prepared for Board members or professionals of the management staff and report to the Board members and heads of business units and services. So, in terms of Board meetings, you need to specify on each issue on the agenda and the names of those persons that prepare them for the meeting, and those who report to the Board. In the column "invited"' indicate the officials who will be invited to participate in the Board meeting or the report, or as consultants when discussing issues.
Board meeting, usually held in a specially designated room. However, they can be enhanced and exit (for example, meetings of the Board of the Union may be in a consumer society). So, in the plan of meetings of the Board shall be a column "venue".
The plan of meetings of the Board shall be compiled and sent to the subordinate enterprises and structural units not later than 10 days before the onset of the quarter. This gives the opportunity to the lower levels to draw up their plans meetings, which would have coincided with the meetings of the senior managers and take account of the issues to be considered by the Board of higher levels of management.
In order for the Board meeting to be effective, their planning and preparations must be preceded by significant organizational work. It should be borne in mind financial, economic, legal and organizational aspects.
The financial and economic aspect of the preparation of the meetings of the Board is to determine the cost of their preparation and conduct. Here it is expedient to use the already known formula for determining "prices" of the meeting, adding the travel expenses of the invited participants of the meeting.
The legal aspect consists of defining a list of items to bring to the meeting. In terms of meetings should display only those issues that require a collective decision. It is reasonable to use the statutory requirements. In section III the Approximate Charter of consumer society (potrebsoyuz) "Bodies of management and control of the consumer society (potrebsoyuz)" competences of the management Board of the corresponding branch, i.e. the list of issues that must be solved at its meetings.
The organizational aspect is to determine what questions to put on the agenda of each meeting, so that the duration does not exceed the optimal and timely inform the participants about the agenda, date and time of the meeting. In addition, members of the management Board and invited persons need to provide all the materials to effectively discuss them, to ascertain the views of the individuals responsible for specific issues.
Preliminary preparation of the Board meeting is a prerequisite for its effectiveness. However, equally important is also the procedure for holding the meeting.
The Board is authorized to resolve the issues, if at the meeting more than half of its members, including the Chairman or his Deputy.
Meetings of the Board of the consumer society or of potrebsoyuz available for free visit real estate investors. The latter may participate in the meeting with a consultative vote.
Board decisions are taken by majority vote and recorded in the minutes. Minutes of meetings and adopted decisions are signed by Chairman of the meetings. Each Board member has the right to Express his personal opinion, which is reflected in the Protocol.
The decision of the Board that are accepted in the working (method of poll) order, signed by the Chairman of the Board and not less than half of the members of the Board.
Board decisions that are contrary to applicable law or the Charter of a consumer society (potrebsoyuz), may be revoked by the Board, the Supreme management body (the commissioners meeting, conference, Congress), as well as by the court.
The Board meeting begins with registration of its members and officials This registration is the first Secretary of the Board in the Protocol, indicating the names and initials of those present and their positions. The Protocol also indicative of absent members of the Board. The participants at the time of registration receives draft decisions on matters submitted to the meeting, and other necessary meeting materials.
If the meeting has quorum, the presiding officer (Chairman of the Board or his Deputy) announces the beginning of the meeting: goals and objectives, the participants, and in the case of extraordinary meetings — agenda.
The meeting begins with a discussion of the issues on the agenda. The traditional technology of the meeting is that on each issue on the agenda is presented brief information (report) as Rapporteur. After that, the speaker and the person who put the question to the meeting, answer questions and give opinions on the issues raised by other participants. After the speech, all participants of the meeting adopted a relevant resolution of the Board.
The procedure for the adoption of the resolution of the Board on a particular issue on the agenda can be as follows:
a) the presiding officer summarizes and groups expressed similar opinions of the participants and formulate a solution acceptable to all;
b) the solution to crystallize the discussion of all proposals made by the participants when discussing the problems (not in advance prepared project of the decision);
C) the decision is made under the preliminary draft prepared for the meeting, with the clarifications and additions made in advance and during the discussion of the problem;
d) the decision is made in the wording of the presiding judge, who persuaded the members of the Board it is correct.
The decision recorded in the minutes of the Board meeting. It indicates the number of votes cast "for" the decision "against" and those who abstained. The Board resolution shall be deemed adopted if it receives more than half of the present members of the Board.
The final step in the meeting is the design of the Protocol (edit, clarify, and clarify some issues), reproduction, and distribution regulations of the services concerned. This procedure rests with the Secretary of the Board. The minutes of the meeting of the Board shall have a room to contain information about the date, venue, start and end, name, initials and title of the presiding officer, a list of attendees, a brief record of the progress of the meeting (names, initials and titles of the individuals who spoke at the meeting, their proposals), the regulation, the timing of its implementation, responsible persons, signatures of Chairman and Secretary.
The efficiency of solving certain problems at the Board meeting depends also on the effectiveness of control over fulfillment of the decisions taken.
This procedure executes either the head or responsible employee of the management staff, the person responsible for monitoring progress. Control technique may be a coffee or card, manual, mechanized, automated, with a computer.
When coffee or card control system in a magazine or a card enter the following information: the date of adoption of the resolution number of the resolution, who chaired that instructed the officials of the management, the timing of their execution. In a separate column you need to note the progress of the resolution.
Responsible for monitoring should regularly inform the Chairman of the management Board (Deputy) on the implementation of resolutions of the Board. It is not recommended to adopt a new resolution on this issue to the implementation of the previous one.
Monitoring procedures complete the preparation and holding of meetings of the Board of consumer societies and potrebsoyuza. They are an organic part of the broader function, the control of execution of orders and instructions of the chairmen, their deputies, heads of structural divisions.