The coordination and regulation
Kuznetsov. Fundamentals of management
With the planning function is closely related to the function of management and coordination exercised by the government in the implementation of the plans.
Regulation is the maintenance in a dynamic production management system specified parameters. It is determined by the task to save the state of orderliness in the production subsystem and the management subsystem. This view of the function of regulation is most common in the literature. This is exactly the function that links the control system with the external environment.
The adjustment function determined by the standard in its field of view is any deviation from the norm. The regulation is to achieve such activities of the system in which aligned the deviation of the output status of the system from the set value of this condition, i.e., from the norm. The constant dynamism of production is associated with continuous changes in the situation caused by the how movement of the system itself and the disturbing effects of the environment. Changes in production are taken into account due to scheduling, which is a specific form of operational regulation. Disturbances in the external environment take place primarily in relations between enterprises across the consumer-supplier. There are, unfortunately, very frequent violation by counteragents of their obligations to supply, etc., that greatly complicates regulation. However, in all circumstances, the management body through the function of regulation needs different methods (the alignment of deviations, compensation of disturbances, elimination of interference) to ensure the preservation of the set parameters.
Coordination ensures the consistency of actions in time and space of the management bodies and officials, as well as between the system as a whole and the external environment.
Coordination function plays in the production management role, which metaphorically can be compared with the role of the conductor in the orchestra. Thanks to her dynamism provided by the production system, created the harmony of the relationships of production units, the maneuvering of technological and human resources within the enterprise in connection with change of technical and economic problems.
A function object, coordination is both managed and managing subsystems. Coordination of the activities of the management bodies is intended to ensure the unity of actions of all Executive officers, of management workers and specialists for the most effective impact on the production process.
Thus, coordination means the synchronization of the efforts, their integration into a coherent whole, that is, the process of distribution of activities in time, bringing out the individual elements in such a combination that would most effectively and efficiently achieve your goals.
Coordination is the Central function of the management process, ensuring, first, its continuity and the continuity, and, secondly, the relationship of all functions. The main task of coordination and coherence in all parts of the organization by establishing rational relations (communications) and exchange of information between them.
Communication is a process associated with interpersonal and organizational communication in the transmission of information both within the organization and with the external environment. It is through communication information is transmitted to decision makers and the decisions they.
Studies show that managers are a large part of their working time on communication, i.e. the exchange of information.
The nature of these relationships can be very different, as it depends on the coordinated processes. Most common are meetings, documents, reports, memos, computer and telephone communication, means of radio and television. Using these and other forms of communication establishes a communication between organizational units, the maneuvering of resources, ensures the unity and coordination of all stages of the management process (planning, organizing, motivating and control), as well as action leaders.
Precisely because the exchange of information is built into all principal management activities, we call the communication link.
This means that the success of managers and organizations to coordinate their activities required effective communication. Ineffective communication, for example, time and quality do not allow for effective coordination of the activities of individuals, groups and the organization as a whole, and the implementation of management functions.
Management of production through the function of coordination is designed to rationally organize the many connections on the basis of their study and improvement. The growth of scale of production and management, development of processes of specialization and cooperation has been steadily increasing the number of links. The growth in the number of connections is accompanied by an increase in the volume of information necessary for management. This complicates the management process. It is established that the number of links grows as the square of the number of output growth. If the production volume will increase 3 times, the number of links in 32 — 9 times. On the contrary, reducing the number of connections leads to simplification of the production process and management. Hence the importance of studying the factors influencing the reduction in the number of ties. These include: the concentration of production, scientific and technological progress, improving the organization of labor, production and management.
In the context of increased autonomy and responsibility of managers at all levels and the growth of the so-called informal relations, which provide horizontal coordination of works performed on a single level management structure.
In any process of management takes place both direct and feedback. Coordination is unthinkable without feedback. In the presence of a feedback the sender and the recipient change communication roles. Information received on the feedback channel, allows to regulate the conduct of the proceedings. For example, if the production of any position monthly plan behind the timing and volume required to develop a system of measures aimed at the elimination of this backlog. In this case, the function of coordination and regulation ultimately achieves the goals of the contractor group and the organization as a whole. It follows that feedback as communication is very important, because it gives the opportunity to ensure continuity of the management process.