Management of the Company
Information subsystem - is the foundation of process management. Without it you can create management objectives, assess the situation, identify the problem, to prepare and decide to monitor its implementation.
Information (Eng. Information) - is subject to the result of the administrative staff, which is a collection of data on the status of the management and control system and the environment.
At the same time information is the link between the management and control system as well as between the external environment. It becomes the main subject and the result of administrative work, gradually turns into a product category, buying consumer value.
Effective business management is not possible without reliable and high value information.
The elements of information subsystems include: management (managers, professionals, employees), workers, structure (construction, shape), methods, means removal, conversion, data, media, circuit data showing the procedure for processing.
Items subsystem distributed between rulers and the ruled subsystem so that one of them belongs entirely or to control or to the control system and other shared or be distributed between certain parts. Yes, in part to a particular subsystem include employees of the operation subsystem information. Different ratios can also be distributed means of converting information. Items subsystems fully or partially make up the elements of the management system, and is part of the latest "product" and the result of the information subsystem.
To aggregate information includes not only information about the state controlled subsystem and its environment, but regulatory information is for starting operation of a control system in general, and particularly information subsystem. It refers to modes of data collection, transformation, use and storage. Given that information subsystem company is quite complicated because in practice allocated less complex components (eg commercial enterprises information subsystem that manages goods movement, the study of the demand for goods, personnel management, logistics, etc.). [/ Announce ] Thus, to ensure effective management control system can be divided into a large number of parts, some of the information subsystem can have common elements. Thus, different with respect to certain parts of the controlled subsystem, information subsystem can be operated by the same management staff. General can be communication tools, hardware, order of conversion, and others.
The main tasks of information subsystems are:
1) coordination of the collection and processing of financial statements at the top
levels of government departments and enterprises to improve the timely flow of financial information on the company as a whole;
2) identifying key areas of collection system, primary information;
3) identification of key indicators of technology processing;
4) multivariate calculations in development planning programs, marketing, monitoring, collection and processing of digital information.
5) software development, creation and use of databases; 6) determining the reasonable needs of technical equipment (including computer equipment) for the company as a whole and each of its divisions; 7) determine the basic requirements D0 information and content depending on its nature and focus of others.
The functioning of commercial enterprises rise to a large amount of various information.
Depending on what information reflects its share of the economic, social, science and technology. Subject reflect the economic information is a state of the process and results of production, trade and other activities. Economic data reflects all aspects of the enterprise in numerical terms - in natural, labor, cost and other terms.
Scientific and technical information reflects a variety of scientific and technological research that involved to improve the management of trade and technological processes, introduction of progressive forms and methods of trade, modernization and computerization of management processes, design of shop equipment, increase productivity staff.
The use of scientific and technical research in some form improves the efficiency of production, trade and other activities. Social information software reflects the company staff, their qualifications, age, service promotion, retraining, training, turnover, etc.
Depending on the origin and use of internal and external information. Refers to internal information that has emerged and is used only in this enterprise (orders of enrollment incentives, information sharing responsibilities between managers and their deputies, the provision of enterprise units, etc.). The information came to the company from the environment, and also information that occurs in the middle of this enterprise, but sent to the external environment, called external information (government regulations on income taxes, 3 deductible to the budget, the rules of trade, balance sheet, provided by public authorities and others.
In order to promptly provide every level of enterprise management necessary, reliable and sufficiently complete information, the analysis of existing information subsystems should define the scope and composition information of each level of government and its individual units, ie to investigate on what issues and what kind of information require appropriate level management or individual performers.
Given that information subsystem designed to provide forward and backward linkages between the units of the administrative apparatus enterprises and thus create conditions for comprehensive control system affect the managed subsystem, it needs to develop a detailed list of information for each part of the administrative apparatus, which it gets from anyone in what time frame, and sends the other units of the company.
In determining the scope and structure information for each part of the device management enterprise, be aware that the lack of information resources is always difficult to develop and make the right decisions, increases the risk requires modern economic and mathematical methods to assess the situation at the plant to improve the probability of the right decision. The experience of business management, Lack of information is often artificially through monopolization of various information. This monopolization manifested in two ways: 1) classifying justified and unjustified) of the required information; 2) the pursuit of individual officials or monopolistic organizations have information to improve their social and financial status.
The way out of this state should be graceful in the democratization process, ie broad access to information officials that interest them through the channels of all stakeholders.
An important task is to provide information subsystem management information systems appropriate level of reliability and value.
Reliability of information often depends on the method workflow. The fewer people involved in the collection, transmission and processing of information, the greater its credibility. Yes, one and the same phenomenon, the situation, the problem that arose in the company, you can get different information depending on the method of collection, processing and professional level employee who performed the work.
Reliability depends on the source of information, algorithm and time of processing and transmission. Even completely reliable information that the informant came to too late, it may be false, such information on the stock exchange. The value of information can be characterized by lower costs of resources (money, time, materials, etc.) to make the right decisions and effective.
With an average value of data reduction or profit increase of more than 10%. When in high value data reduction is more than 2 times. At very high level of information value reduction in costs of more than 10 times.
In characterizing the value of information as a commodity that has a use value. Zero value is the information that follows useless for decision-making characteristics. Intermediate values has information created by experts who for various reasons are not passive and creative related to the performance of its functions. High value are simulations of allowing managers to correctly predict the possible consequences of various possible solutions. Ultra-high value is the information that is associated with innovative technologies, market research and more.
In modern conditions of enterprises main areas of efficiency of information subsystems are:
• improve its organizational structure;
• streamlining workflow;
• optimization of information necessary for management;
• Development of standardized most informative documents;
• complex automation search, acquisition, processing, transmission and storage of all types of data and so on.